How to Choose a Wedding Venue Without Hidden Fees

Choosing your wedding venue is one of the biggest decisions you’ll make while planning your day, and one of the most important financially. While many venues advertise an attractive base price, the true cost often isn’t clear until later in the process. That’s where surprise fees can creep in and add unnecessary stress.

Here’s how to choose a wedding venue with transparent pricing, so you can plan with confidence and avoid being nickeled and dimed.

---

1. Ask What’s Included in the Base Price

Before falling in love with a space, ask for a detailed breakdown of what’s included in the venue fee.

Some common items to clarify:

• Tables and chairs

• Setup and teardown

• Staffing

• Sound equipment

• Access time on the wedding day

These essentials should be clearly outlined upfront. When they’re billed separately, costs can add up quickly.

2. Watch for Per-Item Charges

Some venues charge per plate, per fork, per spoon, per glass, or per place setting, especially when catering or rentals are handled in-house. While each fee may seem small on its own, together they can significantly impact your final total.

Always ask if there are per-item charges and request examples of what couples typically spend.

3. Clarify Which Spaces Are Included

Not all areas of a venue are always included by default. Ask whether the following are part of your rental:

• Bridal suite

• Groom suite

• Indoor and outdoor spaces

• Weather backup areas

Some venues charge extra for getting-ready rooms or additional spaces, which can come as a surprise later.

4. Understand Vendor and Staffing Requirements

Required vendors aren’t necessarily a bad thing, but transparency is key.

Ask:

• Are any vendors required?

• Is bar service required?

• Are bartenders included or billed separately?

• Are there staffing minimums?

Understanding these details upfront helps you budget accurately and avoid last-minute add-ons.

5. Request a Realistic Total Before You Sign

A trustworthy venue should be able to provide a realistic estimate of what couples typically spend, not just the base price. This gives you a clearer picture of the full investment and helps you make an informed decision.

Transparent pricing leads to calmer planning and a more enjoyable experience overall.

A Transparent Approach at The Vine

At The Vine, we believe your wedding planning experience should feel calm, clear, and exciting from the start.

Our venue includes:

• Tables and chairs

• Full setup and teardown

• Bridal Suites

• Groom Suites

• Much more!

No hidden fees. No surprises. Just a welcoming, cozy, nature-inspired space designed to let you focus on celebrating.

We’re currently booking 2026 and 2027 weddings and are always happy to answer questions or schedule a tour.

Visit thevinemn.com or send us a message to learn more.